Privacy Policy

The Children’s Week Council of Australia (CWCoA) is committed to protecting your privacy and complying with the Privacy Act 1988 (Cth) and the Australian Privacy Principles (APPs). This Privacy Policy outlines how we collect, use, disclose, and protect your personal information.

1. Who We Are

The Children’s Week Council of Australia (CWCoA) is a national not-for-profit organisation that celebrates and promotes children’s rights and achievements. We work with state and territory partners to coordinate Children’s Week activities and resources across Australia.

2. What Information We Collect

We may collect personal information when you interact with us online, over the phone, in writing, or in person. This includes:

• Contact Information: Name, email address, phone number, postal address

• Organisational Details: If you’re entering a competition or contacting us

• Demographic Information: Age group, role (e.g., parent, teacher, community worker)

• Event Information: Details about Children’s Week events you register or host

• Website Usage Data: IP address, browser type, device information, pages visited

• Other Voluntary Submissions: Feedback, photos, or content provided by you

• Competitions: When you enter competitions delivered by the CWCoA

3. How We Collect Information

We may collect personal information through:

• Website forms and event registrations

• Email and phone communication

• Grant applications and reports

• Surveys or feedback forms

• Publicly available sources (with consent)

• Cookies and analytics tools (e.g., Google Analytics)

4. Why We Collect Personal Information

We collect, use, and disclose your personal information for purposes including:

• Coordinating and promoting Children’s Week events

• Processing applications, competition entries and event submissions

• Communicating with you about our programs and resources

• Reporting to funding bodies or stakeholders (in de-identified or aggregated form)

• Improving our website, services, and community engagement

• Complying with legal or regulatory obligations

We only collect personal information that is reasonably necessary for our functions and activities.

5. Disclosure of Personal Information

We may share your information with:

• State and territory Children’s Week Council Members

• Service providers who assist in website hosting, marketing, or administration

• Funding partners (for reporting purposes)

• Regulatory bodies, if required by law

We do not sell or rent your personal information to third parties. Any third parties we work with are required to handle your information in accordance with this Privacy Policy and applicable privacy laws.

6. How We Store and Protect Your Information

We take reasonable steps to protect your information from misuse, loss, unauthorised access, or disclosure. Measures include:

• Secure electronic storage and data encryption

• Access controls and password protections

• Regular website and data security reviews

When personal information is no longer required, we securely delete or de-identify it.

7. Accessing and Correcting Your Information

You have the right to access and request correction of your personal information. To do so, please contact us using the details below. We may need to verify your identity before providing access.

8. Cookies and Website Analytics

We use cookies and similar technologies to improve your website experience. Cookies collect data about:

• How you use our site (e.g., pages viewed, time spent)

• Your browser type and operating system

• Your geographic location (based on IP address)

You can choose to disable cookies in your browser settings, but this may affect your website experience.

9. Photographs and Images

Images or videos shared with us (e.g., from Children’s Week events) may be published on our website, social media, or reports. We will seek consent when necessary, particularly when identifying individuals or children. Images of children will not be used without appropriate permissions from a parent, guardian, or authorised party.

10. Email Communications

If you subscribe to our newsletter or contact us, we may send you updates about Children’s Week activities, resources, and opportunities. You can opt out at any time using the unsubscribe link or by contacting us.

11. Children’s Privacy

We are committed to safeguarding the privacy of children and young people. We only collect information about children when it is necessary for a specific activity and with appropriate consent from a parent, guardian, or educator.

12. Third-Party Links

Our website may contain links to other websites. We are not responsible for the privacy practices or content of external sites. We recommend reviewing their privacy policies before submitting personal information.

13. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on our website with an updated effective date. Continued use of our website and services after updates constitutes your acceptance of the new policy.

14. Contact Us

If you have any questions, concerns, or requests regarding your privacy or this policy, please contact:

Children’s Week Council of Australia

If you are not satisfied with our response, you may contact the Office of the Australian Information Commissioner (OAIC) at www.oaic.gov.au.